Event Sanctioning Form

THE FOLLOWING IS AN AGREEMENT BETWEEN THE MANAGEMENT OF THE FOLLOWING EVENT AND THE RIDE & TIE ASSOCIATION:

Name of Event (required)

Event Date(s) (required)

Event Location (required) - Please be as accurate as possible, include city, state, and zip code.

Event Contact Name (required)

Event Contact Phone (required)

Event Contact Email (required)

Ride & Tie Distance(s) in miles

If more than one Ride & Tie distance, enter all distances separated by a comma (e.g. 15, 25, 35).

Equathon Distance(s) in miles

If more than one Equathon distance, enter all distances separated by a comma (e.g. 15, 25, 35).

How many days during your event will Ride and Tie and/or Equathon be offered?

Is this event:
Elevator: (required)
YesNo
See special rules on elevator rides: rideandtie.org/resources/ride-manager

Stipends in the amounts stated below are being offered for any event which sanctions a Ride & Tie/Equathon and meets the following criteria. The stipend will be distributed after the completion of the event in the following amounts:

• $200 if you have any participants compete in Ride & Tie/Equathon, plus
• $100 if you are offering Ride & Tie/Equathon at this event for the very FIRST time

Criteria:

• You must apply for the stipend (with this form or online) at least 60 days prior to the event, or within one week of its announcement if less than two months from the date of the event.

• Your application must include:

• Pay to the order of: (insert full name and/or organization)
  

• Address: (USPS mailing address)
  

• Phone number: (where we can reach you if we have any questions)
  

• All sanctioned events must use the Ride and Tie Association’s liability insurance ($10/team, up to a max of $100/day)

• There must be at least one Ride & Tie distance of 20 miles or longer offered.

• You must agree to actively promote Ride & Tie/Equathon in your marketing and branding materials.

• You must ensure that all competitors are current Ride & Tie members.

• You must provide completion awards to Ride & Tie/Equathon competitors.

• No more than 14 days after the date of the event, you must submit the following either electronically (online forms/PayPal), or via USPS:

• Event results (rideandtie.org/wp-content/uploads/2024/09/Submitting-Ride-Results.pdf)

• Membership forms and fees for anyone who joined or renewed at event (rideandtie.org/membership)

• Financial Summary form along with sanctioning/insurance fees (rideandtie.org/financial-summary)

To apply for a stipend, please initial here:
 

Is this the first time Ride & Tie/Equathon is being offered? Yes

The Ride & Tie Association and Southeast Endurance Riders Association (SEERA) are partners allowing participating SEERA members to accumulate SEERA miles and be eligible for SEERA Ride & Tie year end awards as well as supporting SEERA in its mission to strengthen Endurance events. If you are in the Southeast (including Virginia), consider sanctioning your event with SEERA as well. Cost is $3.00 per team all of which goes to the SEERA. To sanction with SEERA go to southeastenduranceriders.org/ride-sanctioning

An insurance certificate will be issued to the Ride manager for the location of the ride. Please list all entities (government and/or private property owners) that require certificates of "Also Insured", their complete mailing address, and any additional information or necessary wording. The insurance covers the ride manager and landowner(s) for the day before and the day after the event. The insurance does NOT cover competitors on those two days. If a competitor damages property on one of those days he or she would be completely liable for the damages.

Insurance can only be issued to a Ride Manager who is a member of the Ride & Tie Association. Failure to join or renew your membership will nullify your insurance. Because you are helping our sport by serving as a Ride Manager, we gratefully offer you a complimentary membership, but you must fill out/submit the form. To renew or join, go to rideandtie.org/membership.

TERMS OF AGREEMENT:

1. There must be one sanctioned event with a minimum distance of 20 miles or longer.

2. The event must be run according to the Association's Rules of Ride and Tie.

3. A licensed veterinarian must check each horse before, during and after the event.

4. All veterinary checks must be of the "stop & go" variety (i.e., the horse must meet predetermined recovery criteria before continuing). No mandatory holds are allowed, with one exception: A horse having metabolic problems may be held at the discretion of the veterinarian.

5. Request for Sanctioning must be sixty (60) days in advance of the event or within one week of its announcement if less than two months from date of event.

6. The event management must ensure participants are members of The Ride and Tie Association for all sanctioned events. If the participant is not a current year or lifetime member, a Membership form must be filled out and the appropriate fee collected. If, due to faulty or slow updating of membership listings, the participant joined but was not yet listed, The Ride and Tie Association will refund the second payment in full by mail following the event. rideandtie.org/membership

7. All sanctioned events must use the Ride and Tie Association's liability insurance. The cost for certificates of "also Insured" and per team fees are included in the Sanctioning Fee.

8. Requests to add additional insureds must be received no later than 15 days prior to the event.

9. A financial summary form, sanction/insurance fees, membership forms and fees, and event results must be submitted to the Association no more than 14 days after the date of the event.

Name of Ride Manager (required)

Ride Manager Address (required)

Ride Manager Phone (required)

Ride Manager Email (required)

Additional information to include any specific language required on the Certificate of Insurance (required)

Names and Addresses of Additional Insureds
List all entities that require certificates of "Also Insured", their complete mailing address, and any additional information we may need.

Insured #1
Name

Relationship
SponsorLandownerOther

Address

Phone

Email

Additional Information to include any specific language required on the Certificate of Insurance

Do you have additional insureds?YesNo

For questions and/or written correspondence regarding sanctioning please contact:

events@rideandtie.org
757-870-3837